Strategico Perspectives Blog - Strategico Consultants

Written by Daniel Elacqua, PMP, MBA | Jun 4, 2024 2:00:00 PM

In the dynamic world of association management, the right tools can make all the difference in ensuring seamless operations and delivering value to your members. An Association Management System (AMS) is the backbone of these efforts, directly impacting both member and staff experiences. However, like any technology, an AMS can become outdated or misaligned with your evolving needs. Identifying the right time to switch AMS can save your organization time, money, and frustration, ultimately enhancing satisfaction for both members and staff. Here are some things to consider as you make the critical decision to switch AMS systems or stay with the system you currently have.

Outdated Technology: If your current AMS relies on outdated technology, it might lack the features and integrations necessary to support modern workflows. Slow performance, frequent crashes, and lack of updates can frustrate staff and members alike.

Poor User Experience: An AMS should be intuitive and easy to use. If your staff struggles with complicated processes or your members find it difficult to engage with the system, it’s time to consider a change. A user-friendly AMS enhances productivity and member satisfaction.

Inadequate Customer Support: Efficient and responsive customer support is crucial. If your current AMS provider fails to offer timely and effective assistance, it can lead to prolonged downtimes and unresolved issues, impacting both staff efficiency and member engagement.

Lack of Scalability: As your association grows, your AMS should be able to scale accordingly. If your system cannot handle increased data, members, or functionality demands, it’s a clear sign to look for a more robust solution that supports future growth.

Integration Issues: In today’s interconnected digital landscape, an AMS should integrate seamlessly with other essential tools like CRM systems, email marketing platforms, and financial software. Persistent integration problems can hinder workflow efficiency and member communications.

Rising Costs: Unjustifiable cost increases without corresponding improvements in functionality and service can strain your budget. Evaluate whether the cost of your current AMS aligns with the value it provides to both staff operations and member services.

Extensive Customizations: If your current AMS requires significant customizations to meet your needs, it can prevent you from upgrading and incur continuous development costs. Modern AMS systems are highly configurable, allowing you to adapt the system to your processes without extensive custom coding. This flexibility reduces long-term costs and ensures your system evolves with your needs.

Feedback from Users: Regular feedback from staff and members provides valuable insights into the AMS’s performance. Consistent complaints and suggestions for improvement should be taken seriously. A system that meets the needs and expectations of both staff and members is crucial for success.

Switching your Association Management System is a significant decision that requires careful consideration and strategic planning. By recognizing the signs that it’s time to switch, you can ensure a smooth transition that enhances experiences for both members and staff, positioning your association for future success.

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